Store Coordinator-Wylie, TX
Job Description Job Description JOB TITLE:
Administrative Coordinator REPORTS TO:
Store Director SALARY OR HOURLY:
Hourly LOCATION:
Retail DEPARTMENT:
Admin DATE:
September 2017 JOB CODE(S) ALBERTSONS:
16499 RANDALLS/TOM THUMB:
16271 PURPOSE:
Exemplifies and ensures strong customer service in all areas of the job.
Provides accurate records of store sales and related transactions while supporting store overall operating plan.
Performs store level cash handling as well as human resources and personnel functions.
DUTIES AND
Responsibilities:
oMaintains an atmosphere of enthusiastic customer awareness with an emphasis on providing fast and friendly customer service.
oAnswers and responds to incoming calls.
oSupports Customer Service Center when necessary by covering breaks and lunch breaks.
oCompletes all phases of the reconciliation process; performs bookkeeping duties including preparing and proofing daily deposit slips and balancing accounts receivables.
oMonitors cashier accountability, researches and reports problems/shortages to the Service Operations Manager and Store Director.
oPartners with the Division Loss Prevention and front end management team to resolve cash and other shrink issues.
oMaintains sales book, reports daily and/or weekly sales information to the Store Support Center.
oReports schedule violations to the Store Director and appropriate department manager in a timely manner.
oReviews internal and external applications, conducts screening interviews and coordinates department manager interviews.
oAdministers the Job Posting Program, manages pre-employment drug testing and tax credit process.
oCompletes the new hire process, coordinates training, and conducts orientation and other training programs.
oCoordinates and maintains all aspects of the hiring process:
o Computer assisted application and hiring process o Attending in-store and outside recruiting activities o Maintains all in-store recruiting materials, applications, policy sign off forms, etc.
o Retains records of interview and hiring process oOrders and assigns uniforms, name badges and office supplies.
oHandles outgoing/incoming mail, Administrative Coordinator e-mail account and maintains office files.
oUpdates breakroom Human Resource information/communication boards and legal compliance posters.
oServes as liaison between the Human Resources, Payroll, and Benefits Departments:
o Handles payroll and benefits administration issues.
o Works with Store Director and Human Resources representatives in regards to personnel issues.
oSubmits and processes payroll on a timely basis.
Maintains all Time and Attendance Reports, Correction Forms, schedules and personnel records in compliance with Company guidelines.
oCoordinates, inputs and tracks leave/return from leave paperwork, processes reinstatements, termination, and personnel status changes.
oMaintains and retains Employee HR Records securely and keeps medical files separate from employee personnel files.
Administrative Coordinator September 2017 Page 2 oEnsures compliance with records retention policy requirements.
oEnsures that minor employees are scheduled and working in compliance with state laws.
oEnsures compliance with HIPAA and confidentiality required under federal and state law.
oCoordinates recognition programs.
oEnsures proper cleanliness and neat appearance of the office area.
oOther necessary and required duties.
PHYSICAL AND GENERAL REQUIREMENTS:
oMust sit and/or stand for long periods of time, move, bend, stoop, kneel, twist and turn frequently.
Must reach, lift and maneuver items of varying dimensions and sizes up to 40 lbs.
oManual dexterity and good eye-hand coordination are necessary.
oStrictly adheres to confidentiality requirements.
oThorough knowledge of cash balancing, cash handling, company policies, benefits, scheduling tools, payroll processing procedures, hiring, training and new employee orientation is required.
oMust work efficiently through organizational and problem-solving skills.
oRequires knowledge of one and two step math calculations and basic computer skills.
oOperates calculator, telephone, computer software and electronic ordering equipment.
oMust possess good written and verbal communication skills as well as leadership skills, while demonstrating an understanding of Company Core Values as reflected in personal and professional conduct.
oMust be friendly, courteous, sensitive and maintain professional demeanor in interactions with customers, co-workers and vendors.
oMust concentrate and adjust to interruptions well, work independently, and take initiative.
oGood attendance is required, oMust comply with appropriate grooming and dress code standards.
oMental alertness is necessary to ensure safe and accurate completion of work activities.
oMust utilize cleaning supplies.
oMay be required to work nights, weekends and holidays.
Scheduled hours will vary.
WORK ENVIRONMENT oGenerally works in a temperature controlled office environment.
oOccasional travel, including overnight travel, may be required.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job classification.
They are not intended to be construed as an exhaustive list of all responsibilities and skills required of personnel so classified.
Recommended Skills Accounting Administration Advertising Calculations Communication Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
Administrative Coordinator REPORTS TO:
Store Director SALARY OR HOURLY:
Hourly LOCATION:
Retail DEPARTMENT:
Admin DATE:
September 2017 JOB CODE(S) ALBERTSONS:
16499 RANDALLS/TOM THUMB:
16271 PURPOSE:
Exemplifies and ensures strong customer service in all areas of the job.
Provides accurate records of store sales and related transactions while supporting store overall operating plan.
Performs store level cash handling as well as human resources and personnel functions.
DUTIES AND
Responsibilities:
oMaintains an atmosphere of enthusiastic customer awareness with an emphasis on providing fast and friendly customer service.
oAnswers and responds to incoming calls.
oSupports Customer Service Center when necessary by covering breaks and lunch breaks.
oCompletes all phases of the reconciliation process; performs bookkeeping duties including preparing and proofing daily deposit slips and balancing accounts receivables.
oMonitors cashier accountability, researches and reports problems/shortages to the Service Operations Manager and Store Director.
oPartners with the Division Loss Prevention and front end management team to resolve cash and other shrink issues.
oMaintains sales book, reports daily and/or weekly sales information to the Store Support Center.
oReports schedule violations to the Store Director and appropriate department manager in a timely manner.
oReviews internal and external applications, conducts screening interviews and coordinates department manager interviews.
oAdministers the Job Posting Program, manages pre-employment drug testing and tax credit process.
oCompletes the new hire process, coordinates training, and conducts orientation and other training programs.
oCoordinates and maintains all aspects of the hiring process:
o Computer assisted application and hiring process o Attending in-store and outside recruiting activities o Maintains all in-store recruiting materials, applications, policy sign off forms, etc.
o Retains records of interview and hiring process oOrders and assigns uniforms, name badges and office supplies.
oHandles outgoing/incoming mail, Administrative Coordinator e-mail account and maintains office files.
oUpdates breakroom Human Resource information/communication boards and legal compliance posters.
oServes as liaison between the Human Resources, Payroll, and Benefits Departments:
o Handles payroll and benefits administration issues.
o Works with Store Director and Human Resources representatives in regards to personnel issues.
oSubmits and processes payroll on a timely basis.
Maintains all Time and Attendance Reports, Correction Forms, schedules and personnel records in compliance with Company guidelines.
oCoordinates, inputs and tracks leave/return from leave paperwork, processes reinstatements, termination, and personnel status changes.
oMaintains and retains Employee HR Records securely and keeps medical files separate from employee personnel files.
Administrative Coordinator September 2017 Page 2 oEnsures compliance with records retention policy requirements.
oEnsures that minor employees are scheduled and working in compliance with state laws.
oEnsures compliance with HIPAA and confidentiality required under federal and state law.
oCoordinates recognition programs.
oEnsures proper cleanliness and neat appearance of the office area.
oOther necessary and required duties.
PHYSICAL AND GENERAL REQUIREMENTS:
oMust sit and/or stand for long periods of time, move, bend, stoop, kneel, twist and turn frequently.
Must reach, lift and maneuver items of varying dimensions and sizes up to 40 lbs.
oManual dexterity and good eye-hand coordination are necessary.
oStrictly adheres to confidentiality requirements.
oThorough knowledge of cash balancing, cash handling, company policies, benefits, scheduling tools, payroll processing procedures, hiring, training and new employee orientation is required.
oMust work efficiently through organizational and problem-solving skills.
oRequires knowledge of one and two step math calculations and basic computer skills.
oOperates calculator, telephone, computer software and electronic ordering equipment.
oMust possess good written and verbal communication skills as well as leadership skills, while demonstrating an understanding of Company Core Values as reflected in personal and professional conduct.
oMust be friendly, courteous, sensitive and maintain professional demeanor in interactions with customers, co-workers and vendors.
oMust concentrate and adjust to interruptions well, work independently, and take initiative.
oGood attendance is required, oMust comply with appropriate grooming and dress code standards.
oMental alertness is necessary to ensure safe and accurate completion of work activities.
oMust utilize cleaning supplies.
oMay be required to work nights, weekends and holidays.
Scheduled hours will vary.
WORK ENVIRONMENT oGenerally works in a temperature controlled office environment.
oOccasional travel, including overnight travel, may be required.
Disclaimer:
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job classification.
They are not intended to be construed as an exhaustive list of all responsibilities and skills required of personnel so classified.
Recommended Skills Accounting Administration Advertising Calculations Communication Confidentiality Estimated Salary: $20 to $28 per hour based on qualifications.
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